Steps & Top 5 Use Cases

In the fourth quarter of 2022, customer satisfaction in the U.S. was ~73% (See Figure 1). In today’s highly competitive business landscape, understanding customer data is more crucial than ever. One way to achieve this is by leveraging the Voice of Customer (VOC) methodology. This article will explore the concept of VOC, the steps in obtaining it, the top 6 data collection sources, and how to build a successful VOC program.

Source: American Customer Satisfaction Index

Figure 1. Change in customer satisfaction from 2000 to 2022 in the U.S.

What is the voice of the customer?

The Voice of Customer (VOC) is a research method that helps businesses capture and analyze customer needs, preferences, and expectations. In essence, VOC data

• Enables companies to be more customer-centric
• Heightens customer satisfaction
• Ensures brand loyalty
• Increases customer retention.

Top 6 data collection sources to listen to the voice of the customer (VOC)

Surveys

Create targeted surveys to gather feedback on specific aspects of your products or services. Online survey platforms make it easy to distribute and analyze surveys efficiently. According to research, 89% of marketers relied on online surveys to gather customer feedback in 2020.

Customer interviews

Conduct phone calls, online or face-to-face in-depth interviews with customers to better understand their needs, preferences, and experiences. By gathering direct feedback, you can understand customer pain points.

Focus groups

Assemble small groups of customers to discuss and share their thoughts on your products or services in a guided setting.

Social media monitoring

Monitor social media platforms for mentions of your brand and products, gathering valuable customer feedback and sentiment data. Especially negative feedback can be closely monitored to resolve any inconvenience.

Customer support channels

Analyze customer support phone calls, emails, and customer service chatbots to identify common issues and areas for improvement. This helps provide exceptional customer service.

Online customer reviews

Collect feedback from customers who have shared their experiences with your products or services through online reviews on websites or blogs.

What are the steps in obtaining the voice of the customer?

1- Set objectives

Start by defining the goals and purposes of your VOC initiative. Determine what insights you hope to gain from your customers and how this knowledge can be harnessed to benefit your business.

2- Segment customers

Break down your customer base into smaller segments, taking into account factors such as demographics, behaviors, or other relevant criteria. This approach allows you to target your efforts more effectively and collect representative feedback.

3- Select data collection methods

Based on your objectives and customer segments, choose suitable data collection methods. This may involve a combination of qualitative and quantitative approaches.

Check our comprehensive article to learn more about the essential steps in analyzing feedback.

Sponsored

Clickworker is a survey participant recruitment service provider, employing a crowdsourcing approach with an extensive global workforce of over 4.5 million contributors. Serving 4 of the top 5 US-based tech companies, Clickworker specializes in online customer survey data collection, annotation, and sentiment analysis services.

Working with Clickworker allows you to:

• Access their extensive panel of survey participants, ensuring a diverse and representative sample for your VOC initiatives.
• Utilize their unique survey distribution system, assigning individualized survey links to each participant for seamless tracking and data collection.
• Benefit from high response rates and timely feedback, empowering you to make data-driven decisions quickly and efficiently.

4- Gather data

Implement your chosen data collection methods, making sure to obtain feedback from a diverse and representative customer sample.

5- Analyze data

Examine the data collected, identifying patterns, trends, and insights that can inform your business decisions.

6- Enact changes

Utilize the insights from your analysis to improve your products, services, and overall customer experience.

7- Monitor & iterate

Regularly measure the impact of your changes and make additional improvements as needed. Continuously reassess your VOC program to ensure it remains effective and relevant.

Top 5 Voice of Customer (VOC) use cases 

1- Personalized marketing campaigns

Businesses are able to develop individualized marketing efforts that appeal to their target market by evaluating VOC data, and they can divide their customers into groups depending on their preferences, behaviors, and demographics. With the help of this information, customized messages, offers, and promotions can be created that can increase customer loyalty and conversion rates while also increasing engagement.

2- Customer experience optimization

Throughout the customer journey, VOC assists firms in identifying and addressing consumer pain points. Businesses can identify areas for improvement in their core products, website navigation, and customer support procedures by examining customer feedback and behavioral data. A more smooth and satisfying customer experience can be achieved by implementing adjustments based on these insights, which can promote brand loyalty and repeat purchases.

3- Predictive analytics for customer retention

Businesses employ VOC data in predictive analytics models to find at-risk clients and proactively solve their issues. Businesses can create focused retention strategies, increasing overall customer satisfaction and lowering attrition rates by identifying the variables that cause customer churn.

4- Competitive analysis

It is possible to do a competitive analysis using VOC data. Businesses can determine areas where they thrive or fall short by analyzing consumer feedback and sentiment among competitors in the same industry. This data can serve as a strategic decision-making tool, assisting companies in standing out from the competition and improving their competitive advantage.

5- Brand monitoring

Businesses may track their brand reputation in real-time using VOC data. Companies can quickly spot trends in consumer feedback especially using AI-powered customer feedback tools, allowing them to address issues and capitalize on positive feedback. This proactive method of brand monitoring can assist companies in keeping a strong online presence and improving consumer loyalty.

If you are interested, you can also check our benchmarking study on customer feedback tools.

If you have any questions about the voice of customer, don’t hesitate to contact us:

Find the Right Vendors